How Do I Word an Offer Email to My Estate Agent? 

In a competitive market, how you present your offer is just as important as the figure itself. A professional, transparent email signals to the estate agent and seller that you’re a low-risk, highly organised buyer. Appearing transaction-ready is your biggest competitive advantage. 

The offer email template: 

Copy and adapt this template to ensure your offer stands out for the right reasons. 

Subject: Formal Offer: [Property Address] – [Your Name] 

Hi [Agent’s Name], 

I would like to formally submit an offer of £[Specific Amount] for [Full Property Address]. 

We are in a position to move quickly. For the seller’s peace of mind, please find our current status below: 

Position: [e.g., First-time buyer / Chain-free / Cash buyer] 

Financials: Agreement in Principle (AIP) attached from [Lender Name] 

Deposit: [Amount]% deposit is verified and ready for transfer 

Legal: Solicitor already appointed and ready to proceed – Setfords Solicitors 

This offer is subject to a satisfactory survey and contract. I look forward to hearing the seller’s thoughts. 

Kind regards, 

[Your Name] [Your Phone Number] 

Why this template works:

It front-loads certainty. By mentioning your solicitor and financial readiness immediately, you reduce the agent’s verification workload, making your offer the easiest one to process. 

It highlights your moving power. Being chain-free or a first-time buyer is often more attractive than a higher bid tied to a complex, fragile chain. 

It addresses the valuation gap. Providing your AIP proves your offer is backed by a lender’s assessment, making it less likely that a bank valuation will derail the sale later. 

It includes standard protections. Subject to survey and contract is a vital legal safety net that protects your budget if structural issues are discovered. 

Attach a PDF of your AIP (with sensitive account numbers redacted). For more on what documents agents expect, see our guide on do I have to give evidence of funds to make an offer. 

Tips for submission 

Send your email during business hours – Tuesday to Thursday is often best to avoid being buried in a Monday morning or Friday afternoon inbox. 

Forwarding a confirmation of instruction from your solicitor shows the seller that the legal side is already in motion. 

Ensure your ID and proof of funds documents are digital and ready. Buyers who can complete biometric ID checks instantly are prioritised. 

Next steps 

Before you hit send, make sure your legal backing is solid. Estate agents prioritise buyers who have already instructed a reputable, tech-forward firm. 

Setfords’ residential property solicitors provide the credentials you need to look like the most prepared buyer in the room. By contacting us before you submit your offer, we can provide CQS-accredited credentials proving you’re using a quality-assured firm, confirmation that we’re authorised to work with your specific mortgage provider, and instant solicitor details you can include in your offer email to prove you mean business. 

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More time, more attention: With no targets, Setfords lawyers can dedicate more time to you.

Ultimate flexibility: Our lawyers can tailor their schedules to meet your needs.

Nationwide coverage: with hundreds of consultant lawyers across the UK, we’ll connect you with the right expert.

Dedicated specialist legal partner: work directly with your chosen lawyer from start to finish.

Highly experienced: Setfords lawyers have an average of 20 years’ experience, so you can be assured you’re in safe hands.

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